Motions Policy
SALC is dedicated to supporting member councils when they have an issue they wish to raise that will inform, influence and shape local and national policies. Motions can be raised at any time through area forums but must be supported by clear evidence and supporting documentation to allow an open discussion on the issues raised and the remedies being sought.
Purpose
The purpose of this policy is to provide a clear, consistent and professional approach to receiving and handing motions.
Scope
This policy covers motions raised by member councils
Responsibilities
The SALC CEO owns this policy and will review and update it annually working closely with all members of the team and the SALC Board where necessary. On a day-to-day basis all members of the team shall be responsible for following procedures and processes and highlighting any updates or amendments necessary to ensure continual improvement.
Definitions
Member councils - a local council which subscribes to SALC for the current financial year.
Motions procedure
Motions should be submitted in writing to admin@salc.org.uk and include following information:
• A clear description of the issue the council wishes to raise and the action/decision your councils is seeking.
• Supporting evidence including details of when the council made the resolution to submit the motion to SALC.
• Contact details of both the clerk and chair of your council.
Confirmation that a representative will be available to attend the next area forum meeting to present the motion for discussion.
• Submissions will be acknowledged as soon as possible by SALC admin and within 14 days of receipt, providing the motion is complete, a copy will be sent to the Area Forum Chair and added as an item for discussion at the next available meeting.
• If the motion is unclear or lacks adequate supporting materials this may cause a delay.
• Within 7 days of the SALC Board considering the motion, SALC admin will contact
you to advise of the outcome. If the decision or action includes raising a motion
with NALC these shall be managed in accordance with NALC procedures.